Food Vendor Application

We are currently seeking exceptional food vendors for the upcoming 2025 concert season. Our season spans approximately five months from mid-May to mid-October, averaging around 50 shows a season. Our venue has a maximum capacity of 8,000 people.

Hayden Homes Amphitheater proudly features some of Central Oregon’s most innovative food cart concepts, and we are committed to leading the industry in our food program offerings. Additionally, our organization takes pride in its dedication to environmental sustainability. We look forward to partnering with food vendors who share our commitment to delivering exceptional and consistent food in a high volume, fast paced, fun environment.

If you believe your food service business aligns with our vision and values, we encourage you to explore the opportunity to collaborate with us for the 2025 concert season.

Hayden Homes Amphitheater Food Vending Information:

General Information:

o Applications are now open. The deadline to apply is February 12^th at 5pm. We highly encourage early submissions for the best consideration.

o Adherence to deadlines is imperative- late applications will not be considered. For selected vendors: delays in submitting required materials may affect vendor standing.

• Food vendors must be open for every show throughout the season.
• The vendor fee covers the following amenities:
  
  • HHA appointed cashiers
  • Live Nation appointed point of sale devices to process all transactions
  • Timely settlement reports and direct deposit payments
  • Access to potable water
  •  Serviced grey water tanks
  • Serviced used cooking oil tanks
  • On-site waste disposal including recycling, composting, and repurposing
  • Group rates for propane service are also available
• We can only guarantee food vendors 20 amps of power. We do not allow generators.
• The preferred service style is "ready-to-serve" upon purchase. Wait times must be under 3 minutes. Vendors must be equipped to handle high volumes efficiently.
• Sustainability is at the forefront of our program. Vendors must use biodegradable plateware and cutlery (bagasse, palm leaf plates, wooden/bamboo utensils, unwaxed butcher paper). Prohibited products include compostable plastics, Styrofoam, actual plastic, bleached paper products, coated paper products including coated portion boats, waxed paper liners, etc.
• Vendors are expected to maintain a clean, organized, and visually appealing booth with clear signage and thoughtful presentation. All signage must be approved by the venue.
• All food preparation should be completed at your offsite commissary/restaurant.  
• Food vendors will not receive free tickets to shows. Entry to shows without working will jeopardize food vending contract.
  

Selected 2025 Food Vendors requirements:

• Contract: Vendors must sign and abide to our Food Vendor Contract and personal conduct policy; vendors are required to attend a contract reading before the season where they’re required to bring all completed requested documents.
• Vending Fee: 30% of gross food sales. You keep 100% of your tips, including tips on HHA provided alcohol and water we sell at your booth. You will be provided with a Hayden Homes Amphitheater food cashier as part of your vending fee (more information will be provided for businesses selected).
• Deposit: A $500 deposit will be required for food vendors. Deposits will be refunded at the end of the concert season if contract requirements are met.
• Insurance: You must acquire liability insurance and submit your COI; it may not lapse in payment during the season (more information will be provided for businesses selected).
• Waiver of Subrogation: You will be required to submit a waiver of subrogation.
• Marketing: Food vendors must adhere to deadlines in submitting marketing information, menus, logos, and any other requested items.